Attached Agencies & Other Services

List of Other Services

NEW REQUIREMENTS AS OF 10 MAY 2018:

  1. Import permit issued by the Philippines’ Bureau of Animal Industry (BAI)
  2. Health certificate issued by a United States Department of Agriculture (USDA) veterinarian or USDA-accredited veterinarian
  3. Mandatory identification of pet dog or cat with ISO compliant microchip / RFID (radio-frequency identification)

IMPORTANT: Effective June 01, 2018, dogs and cats imported without the required identification will be declined entry and returned to its origin. All costs incurred will be shouldered by the importer.

PROCEDURES:

1. To obtain an import permit from the Philippines’ Bureau of Animal Industry (BAI)

Go to http://www.intercommerce.com.ph/registrationbai.asp and fill out the form.

Applicant will be asked for a Username (email) and Password, which will be used to check the status of the application. The status could be: (1) for Endorsement (meaning the application is waiting for the signature of the approving authority); (2) Approved; (3) Rejected (the applicant will have to re-apply).

To check the status of the application, go to http://www.intercommerce.com.ph/home.aspor http://www.intercommerce.com.ph/login.asp?home=HOME. or go to http://www.intercommerce.com.ph then click WEBCWS then log in

If approved, click the reference number and it will bring applicant to the 3-page SPS permit. Print the permit and present this at the Quarantine station in the airport (Philippines).

Approval usually takes 1-2 days. Validity of the SPS permit is two months.

Please read the other requirements on the permit in order to import your pet(s), i.e., Veterinary Health Certificate and the updated Vaccination Record.

For the updated Vaccination Records, the following is needed:

DOGS: rabies vaccination and vaccination against distemper, leptospirosis, parvovirus, adenovirus type 2

CATS: rabies vaccination and vaccination against herpes, calicivirus, panleukopenia and feline leukemia

2. To obtain health certificate from US authority

Secure a health certificate for each pet from a United States Department of Agriculture (USDA) veterinarian or USDA-accredited veterinarian. The health certificate should be dated within 10 days before the date of arrival in the Philippines. The health certificate should certify that the animal is free from, and has not been recently exposed to, any dangerous or communicable disease, and that it has been given anti-rabies and other required inoculation.

3. On the Mandatary Identification of pet dog or cat with ISO compliant microchip/ RFID (radio-frequency identification)

The microchip number indicated in the import permit application submitted to BAI-Philippines and in the health certificate issued by USDA or USDA-accredited veterinarian should match the microchip number implanted in the animal.

REQUIREMENTS (for first-time applicants living/working abroad):

  1. Secure a Fingerprint Card form from the Embassy (Office of the Police Attache)/Consulate and fill it up. For married women, please write your name in the following order: maiden surname (father’s surname), husband’s surname, first or given name, and maternal surname (mother’s family name).
  2. Attach a colored 2” x 2” photograph, taken within three months before the date of application, showing a clear front view of applicant’s face, with a white background. No sleeveless attire. Blurred or low quality photos are not accepted.
  3. Proceed to the police agency in your locality to have your fingerprints impressed (ROLLED IMPRESSION) on the appropriate spaces. The officer /person who “fingerprinted” you should sign his name and state his official designation on the space provided for the purpose on the card.
  4. Have the Fingerprint Card form authenticated by the Secretary of State with jurisdiction over the police agency.
  5. Present/Mail the Fingerprint Card for authentication by the Embassy/Consulate General. (please check the Consulate Finder or the Consulates Link for the states covered by the Embassy/Consulates General in the U.S.).
  6. Self-addressed return envelope, with appropriate stamps for express or priority mail with tracking numbers via US Postal Service, or with pre-paid mailing envelope from private courier of choice (except FedEx), if authenticated Fingerprint Card is to be mailed back.
  7. Authentication fee of $25 (non-refundable), payable in money order, bank draft, certified check or cashier’s check, and cash when personally applying. Personal checks and credit cards are not accepted.
  8. Send authenticated Fingerprint Card to the NBI for issuance of clearance (please refer to sending instructions below).

Note: The Philippine Embassy/Consulate General assumes no responsibility for any delay or loss in the mail, or while the documents are in the custody of the courier service. The applicant should note the tracking numbers of all envelopes used and submitted.

Sending Instructions:

By Mail – Enclose Money Order in the amount of Php 200.00 or bank draft, which is negotiable in the Philippines, payable to the Director, National Bureau of Investigation, Taft Avenue, Ermita 1000 Manila, Philippines. The following are the accredited banks:

  • Philippine National Bank (PNB)
  • Hong Kong and Shanghai Bank Co. (HSBC)
  • ANZ – A New Zealand Bank
  • METROBANK
  • Bank of Philippine Islands (BPI)

Send to:

Mr. Francisco Donozo
Attn: Identification and Records Division – Mailed Clearance Section
National Bureau of Investigation
Taft Ave., Ermita 1000 Manila
Philippines

Through a Representative in the Philippines – Mail the accomplished form to your representative, along with a signed letter authorizing him/her to transact business on your behalf. Your relative may visit the office of the Electronic Data Processing Division (EDPD) in NBI Taft Avenue, Manila for further assistance.

Upon receipt of your clearance certificate, please examine it for the presence of the embossed NBI DRY SEAL at its lower left portion. The clearance is invalid without it. You must also affix your clear and properly taken THUMBPRINT on the space provided for on the clearance certificate with the assistance of any local police in your area before submitting it to the end-user.

REQUIREMENTS (for applicants living/working abroad renewing their NBI clearance, issued from 1998 onwards):

  1. Original NBI clearance, with updated information for address and purpose of clearance indicated; otherwise, write “Same Data”, if none
  2. For changes in name, date of birth or place of birth, duly-accomplished Fingerprint Card form, with photocopy of Birth Certificate or Marriage Certificate
  3. One (1) colored photo, 2” x 2”, taken within three months before the date of application, showing a clear front view of applicant’s face, with a white background. No sleeveless attire. Blurred or low quality photos are not accepted.
  4. Photocopy of your passport with date stamped proving your presence abroad
  5. Send all of the above documents to the NBI, following the same SENDING instructions.

Note: If NBI clearance was issued prior to 1998, or you have lost your personal copy of the certificate, follow the instructions for First Time applicants from abroad.

In accordance with Land Transportation Office (LTO) Administrative Order No. RIB-2008-011 Series of 2007, it is now possible for Filipinos abroad who hold an authentic Philippine driver’s license to renew their expired license through their authorized representative in the Philippines.

The following documents must be presented by the authorized representative of the applicant to LTO:

  1. Original driver’s license and receipt (plus one photocopy of each);
  2. Photocopy of Philippine passport (first page, visa page and pages showing departure from the Philippines and last arrival overseas);
  3. Special Power of Attorney (SPA) from the licensee to the LTO requesting the renewal and authorizing a representative to renew the license on his / her behalf.The SPA must be authenticated by the Philippine Embassy or Consulate General (please refer to Authentication procedures and requirements in the list of Consular Services).

Applicants within the National Capital Region (NCR) or Metro Manila may apply for renewal at the License Section of the Central Office of the LTO in Quezon City.

Representatives who are outside of NCR may apply at the LTO field office of their choice.

NOTE: only an OFFICIAL RECEIPT will be issued by the LTO to those who apply for extensions on their driver’s license through a representative. A new ID-card can only be issued upon the arrival of the applicant at the LTO in the Philippines and compliance with all requirements for license renewal, including the biometrics capture, medical, vision and drug test.

According to the Philippine Food and Drug Administration (FDA, formerly BFAD), any foreign organization intending to bring medicines and/or medical equipment to be donated or used during the conduct of medical missions must comply with the requirements of the Department of Health’s Bureau of International Health Cooperation (DOH-BIHC). DOH-BIHC shall then facilitate the issuance of a clearance from the FDA and the Bureau of Health Devices and Technology (BHDT) for the drugs, medical supplies and medical equipment, as the case may be.

REQUIREMENTS:

1. All applications for Foreign Surgical and Medical Missions (FSMM) shall be submitted to the Philippine Medical Association (PMA) who shall forward the same to the following professional groups copy furnished DOH. Click here to download application form (from PMA website, www.philippinemedicalassociation.org).

2. Each member of the foreign medical team must submit the following documents in applying for temporary license to practice during the duration of the mission. All documents must be in English or with English translation:

a. Valid/current license from country of origin, authenticated by the Embassy/Consulate (please refer to Authentication procedures and requirements in the list of Consular Services)

b. Board certification (specialty), authenticated by the Embassy/Consulate (please refer to Authentication procedures and requirements in the list of Consular Services)

c. Curriculum vitae, acknowledged by the Philippine Embassy/Consulate (please refer to Authentication procedures and requirements in the list of Consular Services)

d. Passport sized picture in four copies (taken within one year)

e. Application letter addressed to the President of PMA to contain the following information:

– Type of mission (medical, surgical or both)

– Duration of the mission and inclusive dates

– Names and specialties of the mission team members

– Written consent from the host local government executive (governor/mayor) and/or of the health facility where the mission will be conducted

f. The following are additional requirements if the foreign mission team members intend to bring drugs, and/or medicines, medical supplies and medical equipment to be donated or used during the mission:

– Itemized list of the items together with the quantity and the expiration dates for drugs and medicines

– Flight details

– Deed of donation authenticated at the country of origin (please refer to Authentication procedures and requirements in the list of Consular Services)

– Deed of acceptance from the host hospital/Local Government Unit (LGU)

– Drugs and medicines to be donated should have a shelf life of at least 12 months upon arrival in the country and the said medicine shall be used solely for the scheduled mission.

– Application must be submitted 60 days before the date of mission to facilitate clearance/s from DOH and other agencies.

g. Letter of certification from the sponsoring host organization (LGU or Non-Government Organization (NGO)) certifying the need and type of mission to be conducted. Cost of post-care mission of morbidities/mortalities arising from the mission will be shouldered as well by the host organization.

h. Proof of juridical entity (certified true copy of the Securities and Exchange Commission (SEC) registration must be submitted.

i. Notarized letter of guarantee from both the medical mission group and the host organization assuming full responsibility for the outcome of the missions.

3. The PMA, upon receipt of all requirements, will forward the application to the concerned specialty societies for evaluation of credentials. The DOH will be informed immediately of the presence of drugs, medical supplies and medical equipment.

4. The DOH shall facilitate issuance of clearance by its FDA and BHDT for the above mentioned goods.

5. After the evaluation of the missioner’s credentials by the concerned Specialty Society, the PMA shall send a letter of endorsement to DOH.

6. The DOH shall then endorse the documents to Professional Regulation Commission (PRC).

7. The PRC, after final review, shall issue the Special Temporary Permit to Practice to concerned foreign missioners.

8. The lead time for the processing of the application are as follows:

  • PMA – 2 weeks before the mission date
  • DOH – 1 week before the mission date
  • PRC – 3 weeks before the mission date

9. Post-mission report shall be submitted by the head of the foreign surgical and/or medical missions, concurred/noted by the President of the local component society of PMA, and/or specialty society and the LGU concerned, to the oversight agencies (DOH, PMA, PRC) 15 days after the completion of the mission. All records and audio-visual documents must also be submitted in triplicate form. The post-mission report should contain the following minimum basic information:

  • No. and age of cases seen
  • Diagnosis of patients
  • List of medicines distributed and surgical interventions done
  • Endorsements to the necessary health facilities (follow-up, further evaluation and management)
  • Morbidities and mortalities, if any

10. All materials submitted to the oversight agencies shall be the property of the Philippine counterpart and may not be used for advertisement, solicitation or medical publication without the written and expressed approval of the local medical society and/or specialty society of the PMA and the local counterpart. Any intellectual output as journal or publication must include the local physicians as senior authors.

11. Former Filipino Registered Health Professionals who are part of a Medical/Surgical Mission Team may practice their profession in the Philippines upon presentation of proof of valid and current PRC licenses. Otherwise, they have to renew their licenses upon submission of the following requirements (Presidential Decree No. 541):

  • Photocopy of current/valid passport (page 1 and the page showing the date of arrival in the Philippines)
  • Photocopy of PRC license and valid certificate of registration
  • License/Certificate of Registration in the adopted country or Certification of employment with letterhead indicating the job description within the definition of the applicant’s profession
  • Four pieces of recent passport size pictures (taken within one year)
  • Payment of prescribed fees at PRC
  • Certificated of training and board certification (for specialists)
  • Application for Temporary Special Permit (PRC form 103-A)

12. Foreign Religious groups/missionaries practicing medicine in the country shall abide by the same requirements and adhere to the guidelines. These missioners who serve for longer period of time shall signify their intention to continue living in the Philippines to pursue missionary works. They shall secure Special Temporary Permit, which is to be renewed annually. The following must be submitted:

  • Certification for their congregation that the medical works are purely for charity purposes and with no remuneration involved whatsoever.
  • A certification from the congregation assuming the responsibility for any action of the said physician
  • The missionary should submit to PMA an annual mission report including a list of patients treated
  • The missionary is required to attend PMA or component societies’ Continuing Medical Education (CME) related activities once a year to update their medical knowledge.
  • The missionary who conducted his missionary works in the province must coordinate with the PMA component society for proper identification and monitoring.

According to the DOH-BIHC, the Commission on Filipinos Overseas (CFO) may be contacted to assist organizers of foreign medical missions. The CFO’s contact details are:

Commission on Filipinos Overseas
Citigold Center, 1345 President Quirino Avenue,
Corner South Superhighway, Manila
Telephone Nos. (632) 561-8327, 552-4701
Fax No. 561-8332
Mobile Nos. (+63) 9175630773 / (+63) 9175630782
Email: imelda.nicolas@cfo.gov.ph

The DOH’s Revised Policies and Guidelines in the Conduct of FSMM may be found at www.doh.gov.ph (click on Doing Business > Medical Missions).

Below is the DOH’s complete text on the Procedural Guide for Shipping Medicines/Drugs for Medical Missions.

Pursuant to item VII, No. 3 (f) of the Joint Administrative Order No. 2009-0030, of the DOH, the PRC, and the Department of Interior and Local Government (DILG), the following are additional requirements if the foreign mission team members intend to bring drugs, and/or medicines, medical supplies and medical equipment to be donated or used during the mission:

  • Itemized list of the items together with the quantity and the expiration dates for drugs and medicines
  • Flight details
  • Deed of donation authenticated at the country of origin
  • Deed of acceptance from the host hospital/Local Government Unit
  • Drugs and medicines to be donated should heave a shelf life of at least 12 months upon arrival in the country and the said medicine shall be used solely for the scheduled mission
  • Application must be submitted 60 days before the date of mission to facilitate clearance/s from DOH and other agencies

With regard to the entry of drugs which need to be regulated by the Philippine Drug Enforcement Agency (PDEA), please refer to the PDEA’s website at www.pdea.gov.ph.

Please be also informed that the donated medicines are subject to duties and taxes. These shall only be exempted from duties if these are consigned to government and private (primary and secondary) hospitals duly licensed to operated by the DOH, and welfare/relief dispensing organizations/agencies registered and/or accredited by the Department of Social Welfare and Development (DSWD) and registered with the SEC. Even if the donation is exempted from duties, it will still be subject to Value-Added Tax (VAT), which is computed at twelve percent (12%) of the total cost of shipment.

In securing duty-free clearance, the following documents must be submitted to the National Economic and Development Authority (NEDA) and the Department of Finance (DOF):

A. From the Donor:

  1. Deed of Donation duly authenticated by the Philippine Embassy or Consulate;
  2. Packing list of donated items. If medicines would be included in the shipment, kindly submit the itemized list of drugs and quantity to be donated indicating brand/generic name, dosage forms/strengths, batch/lot number, expiration date of at least one (1) year upon receipt, and name/address of the manufacturer; and
  3. Shipping Documents (i.e. bill of lading). The original copy will be needed by the consignee/local counterpart in processing the release of donation.

B. From the Donee/Consignee:

  1. Letter to the DOH-BIHC requesting endorsement to the FDA for the issuance of clearance.
  2. The letter request should be submitted with the complete list of drugs and quantity to be donated, with the following information: brand/generic name, formulation (with English translation), dosage forms/strengths, batch/lot number, expiration date of at least one (1) year upon receipt, and name/address of the manufacturer.
  3. Letter to the NEDA and DOF requesting for the issuance of duty-free clearance for the donation;
  4. Duly notarized Deed of Acceptance;
  5. Distribution plan for medicines;
  6. Current and valid DOH License to Operate, if hospital
  7. DSWD License to Operate and Certification of Accreditation, if non-government organization; and
  8. FDA Certificate of Product Registration (for medicines)

The donee/consignee in the Philippines may apply for the clearances for the donated items. It is important that the name listed as donee/consignee in the deed of donation must be the same as that appearing in the shipping documents.

We suggest that the shipping of any donation to the Philippines should be withheld unless prior coordination with the donee/consignee has been made, and appropriate endorsements/clearances from government agencies have been secured.

GUIDELINES ON DEPARTURE FORMALITIES FOR INTERNATIONAL-BOUND PASSENGERS IN ALL AIRPORTS AND SEAPORTS IN THE COUNTRY

Pursuant to Republic Act No. 9208, otherwise known as the “Anti-Trafficking in Persons Act of 2003”, and its Implementing Rules and Regulations, Republic Act No. 8042, otherwise known as the “Migrant Workers and Overseas Filipinos Act of 1995”, as amended by Republic Act No. 10022 and other related laws, the following guidelines, providing for definite parameters in the strict enforcement of immigration departure formalities intended for the prevention of trafficking in persons, illegal recruitment, and other related offenses, are hereby promulgated for strict implementation/compliance by all concerned:

I. TOURIST TRAVELERS
A traveler intending to go abroad with a tourist/temporary visitor’s visa shall be subjected to:

1. Primary Inspection
During primary inspection, the following documents shall be required from a traveler:
a. Passport
b. Visa when required
c. Roundtrip Ticket

2. Secondary Inspection
2.1 The Bureau of Immigration shall conduct a secondary inspection of a traveler, when deemed necessary, for the purpose of protecting vulnerable victims of human trafficking and illegal recruitment and other related offenses, through the assessment of the following circumstances:

a. Age
b. Educational attainment
c. Financial capability to travel

i. If not financially capable to travel, an authenticated affidavit of support, indicating therein the relationship within the 4th civil degree of consanguinity or affinity, together with the supporting documents, may be entertained; and

ii. An affidavit of undertaking/ guaranty may likewise be entertained.

2.2 Any passenger/traveler who will be subjected for secondary inspection shall be required to accomplish the Bureau of Immigration Border Control Questionnaire (BCQ) to be furnished by the Immigration Officer.

2.3 However, the following shall automatically be subjected to secondary inspection:

a. Travelers without financial capacity to travel escorted/accompanied by a foreigner who is not related;
b. Minor traveling alone or unaccompanied by either parent or legal guardian without the required travel clearance from the Department of Social Welfare and Development (DSWD);
c. Repatriated irregular workers, in which case, travel may not be allowed without the clearance from the IACAT (generate data);
d. Partners and spouses of foreign nationals intending to depart to meet and/or marry his/her fiance without the CFO Guidance and Counseling Certificate;
e. Passengers traveling to countries with existing deployment bans, alert levels and travel advisories and those in possession of a visas to the said countries; and
f. Passengers who stayed abroad for more than one (1) year during a previous departure from the country as a tourist/temporary visitor, intending to depart for the second and/or subsequent time.

2.4 Clarificatory questions may be propounded relating to the above-mentioned documents/purpose by the Bureau of Immigration.

2.4 A traveler found to be misrepresenting the purpose of his/her travel as tourist shall not be cleared for departure.

II. OVERSEAS FILIPINO WORKERS

1. First Time Overseas Filipino Workers

1.1 Travelers under this classification shall present the following documents as validated by the Labor Assistance Center (LAC):

a. Passport
b. Visa
c. Airline/Sea craft Tickets
d. Overseas Employment Certificate (OEC)

1.2 Allowable Visa Usage (Based on POEA Rules and Regulations)

Should there by any discrepancy in the actual job position/job title in the visa and in the Overseas Employment Certificate, travel may nevertheless be allowed provided that the POEA through its LAC, has validated and approved the variance based on the following:

a. The visa category is related to the workers’ position or in line with the principal’s nature of business;
b. The recruitment agency executes an Undertaking on Visa Usage; and
c. The worker is aware of the visa discrepancy situation and has executed a Declaration of Awareness and Consent.

1.3 Instance When Visa Usage is NOT Allowed (Based on POEA Rules and Regulations)

The use of Visa Usage Undertaking (VUU), however, does not, and can never, apply to Household Service Workers (HSW). The visa category should be strictly for household-based positions, otherwise, a traveler will not be cleared for departure and the aforementioned documents shall be confiscated for further investigation and appropriate actions.

1.4 For Acts Involving Reprocessing of Contracts and Other Documents

OFWs in possession of “reprocessed” documents shall not be cleared for departure.

Based on R.A. No. 10022, the following constitute acts of reprocessing:
1. The job description/position as indicated in the work visa is different from all other pertinent documents such as the Overseas Employment Certificate, the PDOS Certificate, among others;
2. The actual job as promised or offered is different from the actual overseas work as indicated in the pertinent papers; and
3. The name of the employer or hiring company as indicated in the work visa and/or OEC are not on and the same.

All documents used under the afore-mentioned provision shall be confiscated and turned over to the POEA for further investigation and appropriate action.

2. Balik-Manggagawa/ Returning Workers

2.1 The following OFWs fall under the category of Balik-Manggagawa/ Returning Workers:

a. Worker-on-Leave – a worker who is on vacation or on leave from employment under a valid and existing employment contract and who is returning to the same employer, regardless of any change in jobsite, to finish the remaining unexpired portion of the contract.
b. Rehire – a worker who was rehired by the same employer after finishing his/her contract and who is returning to the same employer; regardless of a change in jobsite.
c. POLO registered worker – a returning worker whose employment contract was not processed with the POEA but was subsequently verified and registered with the Philippine Overseas Labor Office (POLO) in the jobsite and who is returning to the same employer either as a worker-on-leave or rehire, regardless of any change in jobsite. Same employer/principal refers to the current employer of the worker at the time he/she came home for vacation and to whom he/she is returning to resume employment upon return to jobsite.

2.2 Balik-Manggagawa OFWs shall be required to present the following:

a. Passport
b. Valid Visa
c. Airline/sea Craft Ticket
d. OEC issued onsite by the POLO or by the POEA

2.3 In case of incomplete or questionable documentary requirements, the OFW shall be referred to the POEA-LAC for further investigation and appropriate action.

3. Overseas Filipino Workers on vacation but visiting other countries before returning to original worksite/destination

A Balik-Manggagawa OFW with a valid visa and existing work contract who intendes to go to other countries while on vacation need not get a POEA travel exit clearance/OEC. Hence, he/she is considered a tourist and is not exempt from travel tax and terminal fee, but shall be allowed to travel.

4. Special Travel Exit Clearance

Pursuant to a Memorandum of Agreement between POEA and BI, the following are required to secure Special Travel Exit Clearance from the POEA:

a. PEZA registered companies sending their employees to South Korea for training program with worker trainee visas;
b. Seafarers who are under the employment of a Philippine shipping company who are assigned to accompany or “conduct” a vessel that is being imported by the salad shipping company from a foreign port to the Philippines, also referred to as “conduction crew” since they remain to be under the employ of their local companies;
c. Filipino seafarers who are required to undergo special training abroad as prescribed by the prospective foreign employer;
d. Filipino workers and spouses who are covered by the Work to Residence Policy, and who applied for immigration to New Zealand with no pre-arranged employment with an employer prior to their departure; and
e. Filipino workers required to undergo final interview or qualifying examination abroad as prescribed by the prospective foreign employer.

III. IMMIGRANT OR PERMANENT RESIDENT VISA

1. Filipino emigrants/residence visa or permit holders/permanent residence card holders

Travelers falling under this category shall present the following documents for primary inspection:

a. Passport
b. Permanent residence visa/immigrant visa/permanent residence card
c. CFO Emigrant registration sticker
d. Airline/Sea Craft ticket

2. Filipino spouses and other partners of foreign nationals

Travelers falling under this visa category shall present the following documents for primary inspection:

a. Passport
b. Permanent residence permit or visa/immigrant visa/permanent residence card
c. Guidance and Counseling Certificate
d. CFO Emigrant registration sticker
e. Airline/Sea Craft Ticket

3. Filipino J1 visa holders or Exchange Visitor Program Participants Departing for the USA

IV. SPECIAL CASES

1. For Final Interview/Qualifying Exam

Workers to undergo final interview/qualifying exam as required by their prospective employers shall present the Philippine Overseas Employment Administration’s (POEA) Special Exit Clearance. In the absence of thereof, passengers shall not be cleared for departure.

2. On the Job Training

Travelers intending to depart to another country for the purpose of on-the-job training shall present the following additional documents:

i. School certification on the need for on-the-job training
ii. Acceptance by the host company
iii. Certificate of Overseas Training by the Commission on Higher Education (CHED)

3. For relatives requesting for compassionate visit to an irregular worker abroad, a certification from Department of Foreign Affairs (DFA-OUMWA) must be secured.

4. Immediate family members of Overseas Filipino Workers (OFWs) travelling with a tourist/ temporary visitor’s visa shall be allowed without need of further inspection, provided, they establish relationship within the first civil degree of consanguinity or affinity (spouse, children and parents) with the OFW and provided further that they present photo copies of the following documents of the Overseas Filipino Worker:

a. Passport
b. Visa
c. Overseas Employment Certification
d. NSO authenticated birth/marriage certificate, as the case may be

5. Passengers who intend to depart for intra-company trainings abroad for less than three (3) months shall present an invitation from the host company reflecting the duration, entitlements, travel and other incidental expenses; while those exceeding three (3) months shall present the corresponding Trainorship Agreement containing all the above data.

V. GENERAL GUIDELINES

1. Travelers presenting fake/fraudulent passports, documents, immigration stamp shall be confiscated by the BI without prejudice to any other action that may be taken against said passenger.

2. The Bureau of Immigration shall turn-over the confiscated passports and other fake/fraudulent documents to the DOG-IACAT for appropriate action.

3. Passengers who were not cleared for departure by reason of vulnerability to trafficking, illegal recruitment, or other related rimes, shall be immediately turned over by the Bureau of Immigration with the IACAT Task Force or to designated agency/ies for provision of mandatory services such as temporary shelter, legal assistance, or psycho-social interventions, and for more in-depths information gathering.

4. Immigration Officers, in the performance of their functions and duties, shall adhere to the principles of Courtesy, Accountability, Responsibility, Efficiency and Service (BI – C.A.R.E.S.). The Bureau shall, likewise, institute a mechanism for immediate feedback and redress of grievances of passengers.

5. All agencies and Task Forces designated for the purpose of combating trafficking in persons, illegal recruitment, and other related crimes are hereby directed to revise existing procedures and systems to complement these guidelines within one (1) month from the effectivity thereof, to be submitted to the IACAT and PTFAIR for review and evaluation.

Philippine Overseas Labor Office

The Overseas Employment Certificate (OEC), also known as exit clearance/pass, is a document certifying the regularity of recruitment and documentation of an overseas Filipino worker (OFW). It is presented to the immigration officer at the airport of exit in the Philippines. The OEC is issued thru the BM Online Processing System. An OFW applying for OEC should register in the system. Registration in the system requires an active e-mail address. To register, please go to http://bmonline.ph. The web page of the BM Online System displays the steps on how to use the online facility.

Upon registration, the system will indicate if the OFW is exempted from securing an OEC. If the OFW is (1) returning to the same employer; (2) returning to the same job site; and (3) has record in the POEA database, the system will display a confirmation message indicating that he/she is exempted from securing an OEC and payment of processing fee.

If the OFW is not exempted, the system will redirect him/her to the Appointment Page. The appointment system is a built-in feature of the BM Online Processing System for the following: (1) OFW with no POEA record or with discrepancy in his/her POEA record; (2) OFW who left as undocumented worker (e.g., tourist, dependent, student, etc.); (3) OFW who changed employer and/or jobsite; (4) OFW or his/her employer who is under watchlist; (5) OFW is returning to restricted country (i.e., where the Philippine government is enforcing deployment ban); and (6) OFW who is a former sea-based worker.

A worker who is not exempted and redirected to the Appointment Page and is still in the United States or in any of the Caribbean countries/territories at the time of registration, may schedule an appointment with POLO-Americas: Washington, D.C. The scheduled appointment will allow POLO-Washington, D.C. to process the worker’s OEC. It is not necessary for the worker to appear personally at POLO-Washington, DC at the scheduled appointment. The worker, however, should mail to POLO-Washington, D.C. the following requirements: (1) signed copy of the BM Information Sheet generated by the system upon successful appointment; (2) POLO-verified employment contract; (3) copy of passport; (4) copy of work permit/visa or Notice of Action; (5) self-addressed/stamped/prepaid return envelope; and (6) payment of fees in US Money Order or US Bank Draft. These requirements should be received by POLO-Washington, DC before the scheduled appointment.

The schedule of fees are as follows: US$2 for OEC processing fee; US$10 for employment contract verification fee (this fee is required only if the employment contract has not been verified yet by POLO-Washington, D.C.); US$25 for OWWA membership fee (this fee is required only if the worker’s OWWA membership is already expired). Payment for OEC and verification fees should be made payable to the “Embassy of the Philippines” while payment for OWWA should be made payable to “OWWA”. Personal check or credit/debit card payment cannot be accepted.

The above-mentioned requirements should be mailed to the Philippine Overseas Labor Office (POLO), Embassy of the Philippines, 1600 Massachusetts Ave., NW, Washington, D.C., 20036. For inquiries, please contact +1-202-467-9426 or +1-202-887-5830 or email laborofficewdc@gmail.com.

Once the OEC is processed, an e-mail will be sent to the worker confirming that his/her OEC is ready for printing. To print the OEC, the worker should log on to his/her BM Online Processing System account and click “Print OEC” under the “My Transaction Page”. Please note that the OEC is valid only for 60 days starting from the date of its issuance.

Membership in Overseas Workers Welfare Administration (OWWA) is mandatory for all overseas Filipino workers (OFWs). All OWWA members are covered by life insurance and other social benefits implemented by OWWA. The On-Site Membership Program is an enrolment or registration scheme for OFWs who are in the work destinations. It shall cover the following:

  1. OFWs whose OWWA membership had expired; and
  2. OFWs who enroll as first-time members, provided they are gainfully employed overseas at the time of registration.

The following are the requirements for OWWA enrolment/membership renewal:

  1. Copy of passport (page showing photo and personal data)
  2. Proof of employment such as work contract/permit, employment offer, pay slip, certificate of employment from the company/employer, company identification card, and/or other relevant evidence of employment;
  3. Accomplished OFW Information Sheet (See downloadable form); and
  4. US$25 membership fee. Non-cash payment is limited only to US Money Order or US Bank Draft payable to “OWWA”. Personel check or credit/debit card payment cannot be accepted.
  5. Self-addressed/stamped/prepaid return envelope (if transcation will be done by mail)

If transcating by mail, please send the above-mentioned requirements to the Philippine Overseas Labor Office (POLO), Embassy of the Philippines, 1600 Massachusetts Ave., NW, Washington D.C., 20036.

For inquiries, please contact 1-202-467-9426 or e-mail 

Membership in Overseas Workers Welfare Administration (OWWA) is mandatory for all overseas Filipino workers (OFWs). All OWWA members are covered by life insurance and other social benefits implemented by OWWA. The On-Site Membership Program is an enrolment or registration scheme for OFWs who are in the work destinations. It shall cover the following:

OFWs whose OWWA membership had expired; and
OFWs who enroll as first-time members, provided they are gainfully employed overseas at the time of registration.
The following are the requirements for OWWA enrolment/membership renewal:

Copy of passport (page showing photo and personal data)
Proof of employment such as work contract/permit, employment offer, pay slip, certificate of employment from the company/employer, company identification card, and/or other relevant evidence of employment;
Accomplished OFW Information Sheet (See downloadable form); and
US$25 membership fee. Non-cash payment is limited only to US Money Order or US Bank Draft payable to “OWWA”. Personel check or credit/debit card payment cannot be accepted.
Self-addressed/stamped/prepaid return envelope (if transcation will be done by mail)
If transcating by mail, please send the above-mentioned requirements to the Philippine Overseas Labor Office (POLO), Embassy of the Philippines, 1600 Massachusetts Ave., NW, Washington D.C., 20036.

For inquiries, please contact 1-202-467-9426 or e-mail owwa_washingtondc@yahoo.com.

owwa_washingtondc@yahoo.com

The Philippine Overseas Employment Administration (POEA) requires that employment documents relative to the recruitment of overseas Filipino workers (OFWs) and accreditation and registration of foreign principals/employers are verified by the Philippine Overseas Labor Office (POLO). The verification process is intended to validate the actual existence of the job and employer/staffing agency; and to ensure that the terms and conditions of employment of the OFW comply with the minimum standards of the POEA and that of the government of the country of destination.

For verification of individual employment contract, the following are required:

Original employment contract/employment offer with notarized signature of the employer. (Employer may use the POEA standard employment contract. See downloadable forms. Use Standard Contract for Various Skills for those hiring a professional or skilled worker or Standard Contract for Household Workers for those hiring a domestic worker);
Certified true copy of the valid work permit/visa or equivalent document (e.g., Form I-797);
Accomplished Employer’s Information Form (See downloadable forms. Use Employer’s Information Form for Business if the work permit/visa is under a business establishment/company or use the Employer’s Information Form for Individual if the employer in the work permit/visa is an individual);
Copy of valid commercial registration and business license (If the work permit is approved under a business establishment/company);
Copy of government-issued identification of the employer or authorized company representative signing the employment contract (e.g., passport, driver’s license, etc.); and
Payment of US$35 (This covers the verification fee of US$10 and authentication fee of US$25. Non-cash payment is limited only to US Money Order or US Bank Draft payable to “Embassy of the Philippines”. Personal check or credit/debit card payment cannot be accepted); and
Self-addressed/stamped/prepaid return envelope (if transaction will be done by mail).
If transacting by mail, please send the above-mentioned requirements to the Philippine Overseas Labor Office (POLO), Embassy of the Philippines, 1600 Massachusetts Ave., NW, Washington, D.C., 20036. Before sending the documents, concerned employer/authorized representative or worker is advised to contact POLO at +1-202-467-9426 or email laborofficewdc@gmail.com.

For verification of documents for accreditation of foreign principal/employer, the following documents are required:

General Requirements:

Recruitment Agreement between the foreign principal/employer and the POEA licensed recruitment agency in the Philippines;
Job Order indicating the positions, the number of positions required and salary per position;
Copy of valid commercial registration and business license of the principal issued and authenticated by the chamber of commerce or a relevant government office, including information on business activities, number of years in operation and volume/size of current labor force (as may be applicable);
Master Employment Contract signed on all pages by the principal or his/her authorized representative; and
Contingency Plan (as may be applicable).
Additional Requirements (for foreign placement agency or FPA)

Business license or valid commercial registration of the actual employer hiring skilled overseas Filipino workers;
Master Employment Contract, signed jointly on all pages by the FPA and the actual employer or his/her authorized representative;
Manpower Request from the employer;
Service Agreement between the FPA and the employer;
Undertaking by the FPA/employer to monitor the employment of overseas Filipino workers and to submit a report of significant incidents relative thereto; and
FPAs hiring domestic workers shall be required to put up an escrow account with a bank authorized by the Bangko Sentral ng Pilipinas to handle trust accounts, with deposit in the amount of Fifty Thousand United States Dollars (US$50,000.00). The escrow deposit shall answer for all valid and legal claims arising from violations of contracts of employment.
Additional Requirements (for staffing/sourcing company):

List of names and addresses of clients;
Manpower Request from clients; and
Service Agreement between the company and its clients.
Fees:

If hiring more than one Filipino worker: Verification Fee of US$30 per document plus Authentication Fee US$25 to cover for all documents.
If hiring only one Filipino worker: Verification Fee of US$10 per document plus Authentication Fee of US$25 to cover all documents.
Non-cash payment is limited to US Money Order or US Bank Draft payable to “Embassy of the Philippines”. Personal/company check or credit/debit card payment cannot be accepted.
If transacting by mail, include a self-addressed/stamped or prepaid return envelope and send all the above-mentioned requirements to the Philippine Overseas Labor Office (POLO), Embassy of the Philippines, 1600 Massachusetts Ave., NW, Washington, D.C., 20036. Before sending the documents, concerned employer/authorized representative is advised to contact POLO at +1-202-467-9426 or email laborofficewdc@gmail.com.

The Philippine Overseas Employment Administration (POEA) prohibits the direct hiring of an overseas Filipino worker (OFW). Any employer desiring to employ an OFW is, therefore, required to course his/her recruitment through a POEA-licensed private recruitment agency in the Philippines.

The POEA, however, allows certain categories of employers to be exempted from the direct-hiring prohibition. Exempted employers are the following:

Members of the diplomatic corps;
International organizations;
Heads of State and government officials with the rank of at least Deputy Minister; or
Other employers as may be allowed by the Secretary of Labor and Employment, such as:
Those provided in (1), (2) and (3) who bear a lesser rank, if endorsed by the Philippine Overseas Labor Office (POLO), or Head of Mission (Ambassador or Consul General) in the absence of the POLO;
Employers of professional and skilled workers with duly executed/authenticated contracts containing terms and conditions over and above the standards set by the POEA. The number of professional and skilled workers that can be hired under this exemption is limited to five (5); or
Employers who are permanent residents in the host country and hiring a relative/family member in the Philippines.

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